THAME ANGLING CLUB CONSTITUTION

(01 May 2018)

Title

The club shall be called the Thame Angling Club, Hereinafter referred to as “the club” until voted otherwise by the membership.

Objects

To foster and support the sport of angling at all levels within the area and provide opportunities for recreational angling at all levels. The club shall also be aware of the need to act responsibly with regard to the conservation of the river, its contents, and its surroundings.

Membership

Annual membership shall be open to any person, unless previously barred by the committee, upon completion of an application form and payment of the appropriate current membership fee as set at the Annual General meeting. Membership will run from the date of application until the end of the current season (Currently 15th June).

There will be three classes of membership available.

  • Senior
  • Junior (Under 16 on 16th June in any year)
  • Concessionary (Over 65 on the 16th June in any year)

Expulsion of Members

Members whose conduct is inappropriate or who do not abide by the rules of the club may be excluded at the sole discretion of the committee. Such members have the right to appeal in person to the committee at a date mutually convenient to both parties.

Officers

The officers of the club shall consist of the following:

  • President
  • Chairman (Who shall have a casting vote in the event of a tied vote)
  • Secretary
  • Treasurer
  • Fixtures Secretary

Election of Officers

All officers shall be elected at the Annual General Meeting, from and by, the members of the club. All officers are elected for a period of one year, but may be elected to the same office, or a different office, the following year. The committee may at any time during the year co-opt new or replacement officers to the committee for the remainder of the year.

General Committee

The affairs of the club shall be controlled by a General Committee comprising of the Executive officers and a number of other members who will be elected in the same manner as the Executive Officers. This number may vary according to the needs of the club.
The General Committee will meet every month.
The duties of the committee shall be:

To control the affairs of the club on behalf its members.

To keep accurate accounts of the finances of the club. These should be audited prior to every Annual General Meeting and should be available for reasonable inspection by members. Any two of the current committee members will be authorised to sign cheques from the current account.

To make decisions on behalf of the membership based on a simple majority vote.

Annual General Meeting

An Annual General Meeting shall be held at a date decided at the previous Annual General Meeting. This date will be published in the membership card each year.
This date of the Annual General Meeting will be no later than the end of April each year. Members must advise the secretary of any business that they wish to be discussed at the Annual General Meeting at least 14 days before the date of the meeting. The agenda should be available at least 7 days before the meeting.

The business of the Annual General meeting shall be as follows.

  • To confirm the minutes of the previous Annual General Meeting and any Extraordinary General Meetings held in the meantime.
  • Treasurers Report – To include audited accounts for the previous year and to discuss the membership fees for the coming year.
  • Secretary’s report.
  • Fixture Secretary’s report.
  • Elect the officers and general committee members for the coming year.
  • Discuss any proposals received in writing by the secretary within 14 days prior to the meeting and which are included on the agenda.
  • Notes for the Annual General Meeting.

Nominations for candidates of election of officers can be made in writing to the secretary, or submitted on the day of the meeting prior to its commencement. Nominations can only be made by full members and must be seconded by a further full member.

There will be no “Any Other Business” on the agenda of the Annual General Meeting.

Decisions made at the Annual General meeting shall be made on a simple majority vote – The chairman having a casting vote.

Each member of the club shall qualify for one vote on any issue raised.

Data Privacy Policy

Any member’s data held by the Club will be managed in accordance with the Club Data Privacy Policy

Alterations to the Constitution

Any proposed alterations to the Constitution may only be considered at an Annual or Extraordinary General meeting. Any amendment may only be proposed and seconded by a full member of the club and will only be passed if supported by at least two thirds of the members present at that meeting.

Dissolution of the Club

If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the club, the secretary shall convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.

If at that meeting the resolution is carried by at least two thirds of the members present, the General committee will immediately, or at date set specified, proceed to realise the assets of the club and discharge all debts and liabilities of the club.

After discharging such debts and liabilities of the club, the remaining assets shall not be paid or distributed amongst the full members of the club, but shall be given or transferred to some other voluntary organisation having objects similar to those of the club.